If you are like me, you attend conferences, classes and workshops. You always get a syllabus, handout or program and probably take a few (or a lot of) notes. Since getting a net book in 2010 and an iPad last fall, I always take my conference notes on one of my devices.
Within a couple days of the conference, I review my notes while the information is fresh, format my notes, with session headers in bold, add bullets for talking points and make sure the URLs for web sites are valid.
My next step is to scan the syllabus - one image per page. Using Adobe Acrobat Professional, I assemble the images into a PDF file. What I absolutely love about this Adobe product is the ability to run OCR text recognition on the document and make my own annotations within the file. Once the OCR text recognition is finished, I save the digital file in a computer folder for that conference, along with the document of my typed notes. Next step: the paper pages go into the recycling bin.
|Conference File Folders|
What is nice about converting the paper files to digital is the ability to search for information later. If I put the syllabus in a file drawer labeled "Omaha conference 2012" it will probably just stay there and I won't bother looking at it again. But with the ability to search, I might recall something a speaker mentioned and I can search my digital files for a topic, phrase, location - whatever - and actually be able to retrieve that information quickly. In fact, the computer will search for the information while I'm busy doing something else.
Think about all of those conference handouts you have in a file drawer. When was the last time you looked at them? Consider going digital and using that file drawer space for something else.
The link for this post is http://organizedgenealogist.blogspot.com/2013/05/reducing-some-of-my-paper.html